VIBC Annual General Meeting,
Thursday, Dec. 29, 2011,
Vancouver Island Mountain Centre
in attendance: Pat Douglas, Ben Douglas, Len Apedaile, Del McNish, Shannon Sloan, Bree Castle, Jeff Dietrich, Sharon Klein, Ron Jackson, Susan Jackson,
regrets sent by Joe Bajan, Phil Douglas, Shevaun Sedlock
- Call to order: 4:18 p.m.
- Adoption of agenda – moved Del McNish, seconded Sharon Klein, passed
- Adoption of minutes from AGM 2010 – moved Sharon Klein, seconded Ron Jackson, passed
- President’s Report – Pat gave a summary of her written report which is attached. Highlights include that she emphasized her thanks to Joe Bajan for his continuing tireless work on the range and with the hut.
- Treasurer’s Report – Sue gave a summary, with huge thanks to Pat for her hard work at acquiring money from Mt. Washington and grants which allowed for buying, installing, and staining new siding on the hut, the purchase of a rifle, money for training of coaches, and organizing fund raisers. Until new membership and “Try Biathlon” money started to come in we were “in the red”, but are now doing alright. Considering items that we must spend money on, as well as items that we would like to buy, (list attached) we need to consider more grants or extra source of income.
- New Business: motion moved by Del McNish, Seconded by Susan Jackson, to change membership dues as follows:
- individual membership, increased to $25
- a new family membership, for $50, for any number of immediate family
- cadet and coach membership, remaining at $10 with the understanding that since many of the volunteers are “past their prime”, the cadets will do the majority of the work on the range to prepare and clean up.
- volunteers do not pay any fees, but need to sign a waiver and obtain a “volunteer” trail pass so that they will be covered by Mt. Washington insurance
- Items for Discussion
- Ben brought up the idea of building a shelter over the targets to avoid having to shovel.
- Len asked about a balance sheet that would include a list of assets, and a budget and our programs. He said this would be useful in applying for grants. He also pointed out that requirements for coaching certification are changing.
- Ron asked if, considering that the club needs money for basics such as rifle purchase, whether it might be a possibility of selling the electronic controls of the targets.
- Len said he feels that the range can be marketable as Callaghan Valley has been. In the Callaghan they are charging the general public to use the range, for such things as corporate “team building” groups and it has been profitable
- Acquiring of rifles needs to be a priority for the club to grow. As a benchmark, we need 6 to 10 rifles for a “Biathlon Bears” progam which could be bought for less than $500.00 each. and modified to make smaller. We also need about 6 more rifles for seniors.
- The idea of acquiring some laser rifles was brought up. This would allow school groups to be involved. The possibility of approaching CNIB and the Adaptive Sports Society was discussed for funding.
- Pat stated in her presidents report that she wanted to forge stronger relationships with the Strathcona Nordics. This idea was discussed and Len said that the Nordics newsletter is already including biathlon news. Many Nordic clubs throughout the country have a model of combined skiing training for cross country skiers and biathletes along with a separate shooting component for biathletes. Len and the members present said that they would like to explore this model further.
8. Election of the Board of Directors:
- by acclamation, the following officers were appointed,
- president Pat Douglas
- secretary-treasurer Susan Jackson
- directors Christoph Dettling
Phil Douglas
Len Apedaile
Ben Douglas
Del McNish
- athlete reps Shannon Sloan
Jeff Dietrich
Adjournment was at 5:35 p.m
